Introduction
Vardhnova Biotech ("we," "our," or "us") is a biotechnology research and product development organisation. This Privacy Policy explains how we collect, use, store and protect personal and project information when you contact us, engage our R&D services, or use any tools we make available. By using our website or services, you agree to the practices described here. Where a signed project agreement or NDA exists, its terms take precedence over this policy.
Important Disclaimer
Vardhnova Biotech provides research, formulation, prototyping and validation services. We are a DPIIT-recognised startup, but we are not a certifying authority or a government regulator. Research outputs, computational models and recommendations are provided to support your development decisions and should be validated through appropriate regulatory and testing channels before commercial or clinical use.
Information We Collect
Depending on how you interact with us, we may collect:
- •Contact details: Name, email, phone, company or institution provided through our contact form or during a conversation.
- •Project information: The high-level description of your idea, product or R&D challenge that you choose to share. We ask you not to submit confidential technical details before an NDA is in place.
- •Engagement records: Correspondence, proposals, scope documents and deliverables relating to a project.
- •Website usage: Basic analytics such as pages visited and device/browser type, used to improve the site.
- •Account data (where applicable): If you use a Vardhnova workspace or tool, the credentials and activity associated with that account.
How We Use Information
- •Responding to enquiries and scoping potential projects.
- •Delivering research, formulation, prototyping and validation work you have engaged us for.
- •Preparing proposals, documentation and project deliverables.
- •Communicating updates about your project or our services.
- •Improving our website, methodology and internal research tools.
- •Meeting legal, tax and contractual obligations.
Confidentiality & Project Data
Confidentiality is central to how we work. For any substantive project, a mutual NDA is signed before detailed technical information is shared. Project data is used only to deliver the agreed work, is kept isolated per client, and is not shared with other clients. Ownership of project inputs and outcomes is governed by the individual project agreement — as a default, your idea and the resulting development outcomes remain yours.
Data Storage & Protection
- •Encryption: Data is encrypted in transit and at rest using industry-standard methods.
- •Access controls: Access to project information is limited to the people working on that project.
- •Isolation: Each client's data is kept separate and is never shared across engagements.
- •Retention: We retain project records for as long as needed to deliver the work and meet legal obligations, then delete or anonymise them on request where practicable.
Third-Party Services
We rely on a small number of trusted providers to operate — for example secure cloud hosting, email, and analytics. Where our internal research tools use computational or AI/ML services, only the minimum information needed is processed, and outputs are reviewed by our scientific team. Each provider is bound by its own privacy terms.
Your Rights
- •Access: Request a copy of the personal data we hold about you.
- •Correction: Ask us to correct inaccurate details.
- •Deletion: Request deletion of your data, subject to contractual and legal retention needs.
- •Objection & withdrawal: Object to certain processing or withdraw consent at any time.
To exercise any of these rights, contact us at the email below. We aim to respond within 30 days.
Contact Us
Questions about this Privacy Policy or how we handle your information?